How to migrate from Dynamics GP to Sage Intacct
To migrate a client from Dynamics GP to Sage Intacct with superglue's AI agent, connect the client's GP database, and give superglue access to the client's Sage Intacct account. superglue assesses the data in minutes, plans every phase, recommends an answer to each decision, and runs a trial load that reconciles to the cent before cutover. You review, decide and sign off with the client.
Microsoft ends support for Dynamics GP on December 31, 2029, so most GP clients plan their move now.
What are the steps to migrate from Dynamics GP to Sage Intacct?
Migrating from Dynamics GP to Sage Intacct takes six steps: connect both systems, assess the data, plan every phase, decide the mapping, run a trial load and cut over. Each load repeats exactly what you tested, and every write waits for your approval.
- 01
Connect Dynamics GP and Sage Intacct
Connect the GP company database on SQL Server read-only. superglue writes nothing, and the client keeps working in GP until cutover. The client then gives superglue access to Sage Intacct.
- 02
Assess the Dynamics GP data
In minutes, superglue counts every record, finds the open items and lists the data issues with examples. You know the size of the migration before you quote it.
- 03
Plan every phase
superglue drafts the plan from discovery to cutover, with tasks, owners and the Dynamics GP specifics already in it.
- 04
Decide the mapping
superglue brings each decision below with a recommendation from the client's own data. You confirm or change each answer, and the client signs the mapping.
- 05
Run the trial load
superglue loads a Sage Intacct sandbox or implementation company and compares it with Dynamics GP: the trial balance per period, the open receivables and payables per customer and vendor, and the inventory value. superglue explains every difference before cutover.
- 06
Cut over
At cutover, superglue loads the final data with the same steps as the trial load, and you sign the reconciliation with the client.
How do you get the data out of Dynamics GP?
- The client's IT creates a read-only SQL Server login for the GP databases, and the superglue gateway reaches the server on the client's network. GP user logins do not work for this.
- Ask whether history was ever removed with GP's Remove History utilities. Removed history is gone from the database.
- The client keeps working in GP until cutover.
The client installs the superglue gateway once: Connecting to on-prem systems
What needs to be configured in Sage Intacct?
The client authorizes the superglue sender ID in Sage Intacct and adds a user for superglue. superglue configures Sage Intacct and loads the data through that access, in a Sage Intacct sandbox or implementation company first, in this order:
- 01
Multi-entity, the base currencies and the first fiscal month. Base currencies and the first fiscal month can change only before transactions exist.
- 02
The configuration of each module, such as General Ledger, Accounts Payable and Accounts Receivable, and the names of terms and dimensions.
- 03
Entities, locations, departments and the other dimensions.
- 04
The chart of accounts and the journals.
- 05
Customers, vendors and items, then the opening balances and the open items.
Access setup for the client: Sage Intacct configuration guide
What moves from Dynamics GP to Sage Intacct?
| In Dynamics GP | In Sage Intacct |
|---|---|
| Main account segment | GL accounts |
| Other account segments | Dimensions such as departments, locations and classes |
| Customers and customer classes | Customers |
| Projects | Projects |
| Vendors and vendor classes | Vendors |
| Items and item classes | Items |
| Checkbooks | Checking and credit card accounts |
Open items
Open receivables and payables documents, unapplied cash and credits, open sales and purchase orders, and inventory per site with its cost layers.
Open items load as AR invoices and AP bills with their original numbers, dates and due dates, so the aging in Sage Intacct matches on day one.
History
GP keeps unposted transactions in work tables and posted ones in history tables, and receivables, payables and the general ledger also keep open tables. superglue reads all of them, so nothing that moved to history is missed.
History loads as summary journal entries per month, account and dimension.
Which decisions do you make when you migrate from Dynamics GP to Sage Intacct?
- 01
Where do GP account segments go?
GP accounts often carry department, division or location segments. Sage Intacct keeps one account and moves the rest into dimensions.
superglue maps the main segment to accounts and each other segment in use to a dimension.
- 02
What happens to Analytical Accounting?
Some GP companies use Analytical Accounting for extra reporting values on transactions.
superglue maps each Analytical Accounting dimension in use to a Sage Intacct dimension.
- 03
Which companies become entities, and which become locations?
In Sage Intacct, an entity has its own books, tax and bank accounts. A location only adds a reporting value.
superglue recommends one entity for each legal company in Dynamics GP, and locations for the sites inside a company.
- 04
Which records are shared across entities?
Customers, vendors and items can live at the top level and be shared, or belong to one entity.
superglue recommends shared customers and vendors, so each company appears once and intercompany reporting stays clean.
- 05
How much history moves?
Most clients need the open items plus one to two years of monthly balances in Sage Intacct, and older years as yearly balances. The client keeps the older detail in an archive.
superglue recommends two years of monthly balances per account, and full transaction detail only where the client needs to look into single transactions.
What are the common challenges when you migrate from Dynamics GP to Sage Intacct?
Old reports often show only part of a module
GP keeps unposted, open and fully applied transactions apart, and many client reports read only some of them, so a subledger total rarely matches the general ledger at first. Agree one starting number with the controller. superglue reads all of them and reconciles each module to that number.
Unposted batches hide real invoices and payments
Batches that were entered but never posted are missing from the trial balance, yet they often hold real invoices and payments. Ask the client to post or delete them before each extract. superglue lists them, so nothing goes missing at cutover.
Customer, vendor and item classes set defaults that records override
Customer, vendor and item classes hold default posting accounts, and many records override them. superglue finds the overrides and proposes the defaults for the new system.
Multi-company clients need an intercompany plan
Clients with several companies keep one database for each, with intercompany balances between them. Agree early which companies merge, which become entities, and how the intercompany balances settle. superglue reads every company and matches the intercompany balances.
Plan module configuration as its own workstream
In Sage Intacct, the settings of General Ledger, Accounts Payable and the other modules cannot be imported like data. Unless the partner starts from a template company, they are set by hand, screen by screen. superglue sets them and checks every value, so the configuration is ready when the data is.
Agree user-defined dimensions with the person who reports on them
A user-defined dimension stays in Sage Intacct once it holds data. Add only the ones the client will report on, and get each one agreed before the first load.
superglue also runs the rest of the Sage Intacct project. See the Sage Intacct implementation
Frequently asked questions
Which data moves from Dynamics GP to Sage Intacct?
The chart of accounts, customers, vendors and items, the open items, and as much history as the client needs. The mapping table on this page shows where each record lands in Sage Intacct.
Does superglue write to Sage Intacct without my approval?
No. superglue only reads Dynamics GP. Before any write to Sage Intacct, it shows the target, the connection and a transformed sample, and waits for your approval.
How do I know the migration is complete?
superglue reconciles the trial load and the final load against Dynamics GP: the trial balance per period, the open receivables and payables per customer and vendor, and the inventory value. You get a reconciliation report to sign with the client.
What happens when I start this migration?
You sign up and connect the client's systems. If you want to see a full migration run first, superglue can set up Pinecrest Supply, a sample client.
Start your Dynamics GP to Sage Intacct migration
Sign up and connect the client's systems, or let superglue set up Pinecrest Supply, a sample client, to see a full migration run first.